Top 5 Benefits of Having Good Company Policies Documented

16 October 2020

The Advantages of implementing Policies and Procedures in every business

Time and again we all hear of companies and businesses that have run into serious problems. Things like data leaks, unfair treatment of employees and endangerment of staff are all too apparent.  The cause of such issues are often dismissed as a lack of common sense. An easy criticism with hindsight, but people are often puzzled, confused or just unaware as to how they should interact and behave within a business sphere of operation at the time. 

What can you do to improve awareness and behaviour?

Asking employees to adhere to a set of company policies is a common and proven approach. Often issued or referenced during the induction and probationary period for new employees, having a documented set of reasonable policies available to all that work at a company will undoubtedly help avoid issues in the future. 

Having a decent set of policies in your business is a great way to ensure control and governance. There are many policy areas which could be covered depending on the nature of your work area, but some basic policies are desirable for most.

If you control personal data – do you have a Data Protection Policy?

If you employ workers – do you have a collection of Human Resources (HR) Policies, ranging from Disciplinary to Maternity?

If you have a website – do you have a Privacy Policy?

Do you have a Health & Safety at Work Policy?

The list goes on and at Everyday Legal we offer a wide choice of Policy Templates to choose from at unbeatable prices. All you need to do is select the appropriate templates and insert your business details prior to downloading.

What are the benefits of implementing business policies?

1. Policies and Procedures keep operations tidy and should bring about a streamlined system.

When everyone is following policies and procedures, your business should certainly run more smoothly, avoiding unwanted scenarios. Policies help workers to know where they stand – what to do and what not to do. Any errors or mistakes are more easily identified and hopefully capable of being reversed. A decent set of policies and procedures helps avoid ‘blame culture’ which of course is most unhealthy for both the business and its staff.

We all know that efficiently run businesses will perform better financially. If your staff follow policies and procedures, your business will use time and resources more efficiently which in turn helps growth.

Employees also gain from consistency – the ‘known’ rather than the ‘unknown’. Expectations are clear and non-performing employees are more easily identified and can be retrained or removed. Certainly, you will experience a healthier and happier workplace.

2. Customer Service quality should increase

When procedures are followed, employees find tasks more manageable which creates better results. This reflects in a better output for your business regardless of the product or service it offers. This in turn enhances the reputation of your business which creates the nice to have snowball effect.

3. A safer and happier Workplace

A decent set of Health & Safety related policies and procedures can also improve the workplace environment, resulting in fewer accidents and incidents. Clearly this has superb knock on effects for your business as it will reduce your liability and help maintain operational consistency without interruptions. Employees are bound to be happier working in a safer environment. You might also consider an Environmental or Equal Opportunities Policy.

4. A more efficient HR regime

Not only can under-performing staff be more easily identifiable with policies and procedures in place, if the decision is made to remove individuals it can be a lot more straightforward to do with a set of HR Policies and procedures in place. As staff expectations are there to see, any failure to adhere to these can be remedied lawfully, reducing the risk of tribunal costs. Have you ever considered a Flexible Working Policy especially given the working from home trend at the moment?

5. Reduced Regulatory intervention

Policies and procedures which are adhered to can reduce the risk of regulatory intervention – think of

a) the Information Commissioner versus a compliant Data Protection Policy and Website Privacy Policy,

b) The HSE (Health and Safety Executive) vs a robust compliant Health and Safety Policy.  

How do you implement Policies and Procedures?

Once they have been approved by management, publish them somewhere accessible e.g. a staff website, policy book, periodical, even a noticeboard! If a policy is technical or complex, why not introduce some training? It is important for each member of staff to fully understand where they stand!

Please take a moment to have a look through our Policy Template selection and see how we can help.

John Davies

Business Registration

When you are looking to get your new business off the ground, the admin of company set-up, trademark protection, data protection and legal incorporation can be daunting. Making sure you have the right information to hand is important. We can help make sure your new company get's off on the right footing with our array of off-the-shelf policies and agreements covering all aspects of company life.

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